Photo Help - Embed Fonts in Documents


Embed Fonts in Documents

Published 08/02/2021 15:31 PM   |    Updated 08/02/2021 15:54 PM
The steps below can help resolve an issue with the Document Print Builder if your Word Document does not have embedded fonts.


Windows
  1. Click the File tab and then click Options (it's near the bottom left corner of the window).
  2. In the left column, select the Save tab.
  3. At the bottom, under Preserve fidelity when sharing this presentation, select the Embed fonts in the file check box.
User-added image

Selecting Embed only the characters used in the presentation reduces the file size but limits editing of the file using the same font. Leaving that check box blank increases the file size, but is best for allowing others to edit the document and keep the same font.

We recommend leaving the check box blank if the other person may edit the file.
  1. Click OK.
 

Troubleshooting

  • Is embedding your font still not working?     Not all TrueType fonts can be embedded. Font creators can set different options for their fonts, including: Non-embeddable, Preview/Print, Editable, and Installable. To see what level of embedding your installed font is, go to Control Panel in Windows and click Fonts. Clicking on the font shows the Font embeddability setting.
User-added image
 
Office cloud fonts won't appear in this list, but you rarely need to embed those anyhow since they'll automatically download if they're not already installed on the machine that opened the file.
  • Is your file size too large after embedding fonts?     Certain fonts can be very large compared to others, so if file size is a concern, consider using alternative fonts. If you want to remove the embedding, you can turn off the Embed setting in the File > Options dialog box (described above) and save the file. Then, once you close and re-open the file, a different font is substituted for the font that had been embedded previously. 


Microsoft 365/ 2019 for Mac
  1. Open the file you want to embed fonts in.
  2. On the application (PowerPoint or Word) menu, select Preferences.
  3. In the dialog box, under Output and Sharing, select Save.
  4. Under Font Embedding, select Embed fonts in the file.
User-added image
 
***Please note Word 2019 for Mac do not currently support embedded fonts.

Recommendations for embedding fonts
  • When embedding a font, avoid using Embed only the characters used in the presentation. It is better to embed all the characters in a font so that another user can successfully edit the file, if necessary.
  • Use OpenType (.OTF) or TrueType (.TTF), if possible. OpenType fonts consume the least storage space when embedded in an Office document.
  • Avoid embedding Postscript fonts (.PFB, .PFM) if possible. Some users report having difficulty opening an Office document that has a Postscript font embedded in it.
Troubleshooting
  • Is embedding your font still not working?     Not all TrueType fonts can be embedded. Font creators can set different options for their fonts, including: Non-embeddable, Preview/Print, Editable, and Installable. To see what level of embedding your installed font is, go to the Font Book app and select the Information button at the top left. Clicking on the font shows the font information in the right-hand panel, and for many (but not all) fonts you'll be able to locate information on whether the font can be embedded.
User-added image
 
Is your file size too large after embedding fonts?     Certain fonts can be very large compared to others, so if file size is a concern, consider using alternative fonts. If you want to remove the embedding, you can turn off the Embed setting in the Preferences dialog box (described in the procedure above) and save the file. Then, once you close and re-open the file, a different font is substituted for the font that had been embedded previously. 


Office 2016 for Mac

You cannot embed fonts in PowerPoint 2016 for Mac but it does correctly display fonts that have been embedded in the file by a more modern version of PowerPoint.
The other Office 2016 for Mac apps don't support embedded fonts.

 
Answer feedback
How easy was it to find your answer?
(1 = Most Difficult, 9 = Easiest)
Was this answer helpful?
(1 = No, Not Helpful 9 = Yes, Very Helpful)
How would you improve this question?
Characters Remaining: 255

 
Contact Us

Call
866-264-2910


Previous MonthNext Month
SunMonTueWedThuFriSat